TREASURER OF THE BOARD

Overview and Purpose:

We are searching for a passionate, driven and energetic individual to join The Nightingale Centre for Grieving Children, Youth, and Families’ volunteer Board of Directors as Treasurer. This position will work directly with our board, Executive Director and bookkeeper. The Treasurer will primarily operate remotely but we are searching for a candidate local to Guelph-Wellington. Our hope is to have our new Treasurer join us in February 2024. 

What we look for: 

The Nightingale Centre Board strives to have a complement of directors that bring a diversity of skills, knowledge, and experience to the organization. 

The following are the areas of knowledge under consideration when recruiting new directors:

  • Specific skills in governance, strategic planning, fundraising, community engagement, financial oversight, internal policy development.
  • Familiarity with diverse aspects of the sector as a participant, supplier, avid consumer or academic.
  • Experience in leading not-for-profit organizations.
  • Financial literacy.
  • Legal framework for not-for-profits.
  • Professional or personal experience related to supporting children, youth, and families dealing with grief.

As Board Treasurer, you will:

  • Ensure that accurate financial records are maintained for The Nightingale Centre.
  • Ensure financial transactions are completed in a timely manner.
  • Ensure legislated charity filings are completed when required.

Maintaining Financial Records

The Nightingale Centre contracts the ongoing financial recordkeeping for the organization. The Treasurer is responsible for ensuring the following financial recordkeeping and transactions are completed in a timely manner:

  • The financial records are maintained on an accrual basis using a generally accepted electronic recordkeeping system such as QuickBooks or Simply Accounting,
  • The electronic records are backed up on a regular basis in an appropriate cloud or other off-site storage,
  • A paper copy of all financial documents such as invoices, statements and deposit records are maintained in a binder for that purpose,
  • The financial records are kept up-to-date with deposits and expenditures recorded when received or incurred.

Ongoing Activities

  • The Nightingale Treasurer email account is checked regularly,
  • Cheques and e-transfers are deposited when received,
  • Invoices are paid when due,
  • Payroll is paid bi-weekly and remittances submitted to CRA when due,
  • Financial information is provided for the Executive Director or Board Chair when requested.

Monthly Activities

  • Bank and credit card accounts are reconciled on a monthly basis,
  • The Credit card outstanding balance is paid monthly by due date,
  • Up-to-date financial statements are prepared for the Board of Directors’ meetings, 
  • The first half-year HST Rebate is submitted online in July – forms GST66e and RC7066.

Year-end Activities

  • The year-end Operating Statement and Balance Sheet are prepared,
  • The financial records binder is up-to-date, ready to be reviewed by the third-party reviewer,
  • The draft budget for the next year is prepared for review by the Finance Committee and approval by the Board of Directors,
  • Tax receipts are issued for all donations made to The Nightingale Centre during the year (Note that CanadaHelps issues receipts for donations made through their platform),
  • T4 and T4A are issued as required and copies sent to the CRA.
  • The CRA annual charities filing is submitted within the six months following year-end,
  • The second half-year HST Rebate online – forms GST66e and RC7066 are submitted in a timely manner.

Signing Officer

The Treasurer should be designated by the Board of Directors as one of the signing officers for documents including cheques and other disbursements, contracts and any other documents requiring two signatures. The Treasurer should also be designated as one of the Directors to prepare and approve on-line electronic funds transfers, bill payments, and e-transfers.

General Responsibilities as a Board Member: 

  • Develop and periodically review the Vision, Values, Mission, and strategic priorities of The Nightingale Centre.
  • Identify the human, financial & other resources needed to deliver on the strategic priorities.
  • Ensure the necessary human and financial resources are available to achieve the strategic priorities.
  • Delegate implementation of the strategic plan to the Executive Director and review periodically to ensure plan implementation. 
  • Monitor progress towards achieving the strategic priorities.
  • Oversee the responsible stewardship of financial resources and ensure the ongoing financial health of The Nightingale Centre.
  • Ensure the Board is governing the corporation effectively.
  • Ensure the organization is meeting all the legal requirements of a charity.
  • Identify risks to the corporation and ensure a plan is developed to manage the risks.

Time Commitment

It is estimated the Treasurer will be required to spend approximately 5 to 10 hours per month in carrying out the duties of the Treasurer. The Treasurer will also spend approximately 5 to 8 hours at year-end working with the contract bookkeeper and Executive Director to ensure records are ready for review, financial reports are prepared for the Annual Meeting, and the annual CRA filing is completed. 

The number of meetings that directors are expected to participate in varies. The following is an estimate of the number of meetings and events based on the first couple of years of operation.  

  • Directors attend 12 board meetings per year on a monthly basis, each up to two hours. Some meetings may be held by Zoom or other electronic means.
  • Occasional committee meetings of up to two hours, may be required from time to time.
  • A half-day strategic or operational planning is normally held annually.
  • Periodic community events at which a director will represent the organization.
  • Directors may serve a maximum of three consecutive three-year terms plus any lesser initial term. 

To Apply:

If this sounds like you, we hope you’ll consider joining us. Please note, this is an unpaid volunteer position. All candidates must be over 18 years of age. To apply, send your cover letter, outlining how your expertise fits the skill sets outlined above with a brief personal statement, and your resume to sue@nightingalecentre.org and madison@nightingalecentre.org.

___________________________________________________________________________________________

BOARD DIRECTOR 

Overview and Purpose:

We are searching for passionate, driven and energetic individuals to join The Nightingale Centre for Grieving Children, Youth, and Families’ Board of Directors. The Nightingale Centre is dedicated to providing grief and bereavement support to children, youth, and their families in Guelph and Wellington County who have experienced, or are anticipating, the death of a significant person in their lives — while building a community of courage, hope and resilience.  

Two (2) positions are open to be filled immediately. Our hope is to have new Directors join us in February 2024. 

The Board of The Nightingale Centre is responsible for the overall governance of the affairs of the organization and to ensure the long-term health of the organization. As a start-up organization, The Nightingale Centre Board is expected to provide some operational support in addition to governance oversight. 

What we look for: 

The Nightingale Centre Board strives to have a complement of directors that bring a diversity of skills, knowledge, and experience to the organization. The following is a list of skills that the Board strives to have collectively among the directors. As new directors are sought, the Board will look for candidates with specific skills to fill gaps in the current skills base. 

  • Governance
  • Strategic planning
  • Fundraising and other revenue generation
  • Legal expertise
  • Community and Municipal connections
  • Knowledge and experience in grief support with families
  • Communications, including the use of social media
  • Success measures/performance metrics
  • Audit/financial oversight
  • Community engagement
  • Internal policy development

The following are the areas of knowledge under consideration when recruiting new directors:

  • Familiarity with a significant part of the geographic area and its tourism/economic drivers
  • Familiarity with diverse aspects of the sector as a participant, supplier, avid consumer or academic
  • Experience in leading not-for-profit organizations
  • Financial literacy
  • Legal framework for not-for-profits
  • Professional or personal experience related to supporting children, youth, and families dealing with grief

As a Nightingale Centre Board Member, you will:

  • Develop and periodically review the Vision, Values, Mission, and strategic priorities of The Nightingale Centre.
  • Identify the human, financial & other resources needed to deliver on the strategic priorities.
  • Ensure the necessary human and financial resources are available to achieve the strategic priorities.
  • Delegate implementation of the strategic plan to the Executive Director and review periodically to ensure plan implementation. 
  • Monitor progress towards achieving the strategic priorities.
  • Oversee the responsible stewardship of financial resources and ensure the ongoing financial health of The Nightingale Centre.
  • Ensure the Board is governing the corporation effectively.
  • Ensure the organization is meeting all the legal requirements of a charity.
  • Identify risks to the corporation and ensure a plan is developed to manage the risks.

Responsibilities: 

Duty of Care

  • Directors are expected to apply their skills, knowledge and judgment that may be reasonably expected of them by the public.
  • Directors are expected to always act in the best interest of The Nightingale Centre, exhibiting good faith, honesty, and loyalty to the corporation.
  • Directors will keep confidential any information, discussions and any other matters that come before The Nightingale Centre Board unless specifically identified as non-confidential. 
  • Directors will identify when they may be in a conflict of interest when the Board is dealing with specific policy matters and will not participate in any discussion or decisions relating to the issue.
  • Directors will become knowledgeable on issues related to the mission of the organization and about topics relevant to governing a charitable organization in Ontario.

Expectations

  • As a priority, attend all board and committee meetings and functions, such as fundraising events.
  • Actively and positively represent The Nightingale Centre in the community.
  • Come prepared to all meetings having reviewed the circulated meeting materials in advance.
  • Actively and constructively participate in all meetings and contribute to the group decision making.
  • Actively support resource generation by identifying prospective sources of funds, volunteers, members, sponsors, partners and other resources for the ongoing sustainability of the organization.

Time Commitment

The number of meetings that directors are expected to participate in varies. The following is an estimate of the number of meetings and events based on the first couple of years of operation.  

  • 12 board meetings per year on a monthly basis, each up to two hours. Some meetings may be held by Zoom or other electronic means.
  • Occasional committee meetings of up to two hours, may be required from time to time.
  • A half-day strategic or operational planning is normally held annually.
  • Periodic community events at which a director will represent the organization.
  • Directors may serve a maximum of three consecutive three-year terms plus any lesser initial term. 

To Apply:

If this sounds like you, we hope you’ll consider joining us. Please note, this is an unpaid volunteer position. All candidates must be over 18 years of age. To apply, send your cover letter, outlining how your expertise fits the skill sets outlined above with a brief personal statement, and your resume to sue@nightingalecentre.org and madison@nightingalecentre.org.