Administrative Assistant

As an Administrative Assistant with The Nightingale Centre for Grieving Children, Youth, and Families, you will play a key role in supporting children, youth and their families in Guelph and Wellington County who have experienced, or are anticipating, the death of a significant person in their lives. This part-time position is primarily remote and flexible. 

Hours & Pay: 15-20 hours per week, $16-$18 per hour

As an Administrative Assistant, you will:

  • Direct incoming calls and email inquiries and document as needed
  • Write and distribute email, memos, letters, forms and other types of correspondence as required
  • Schedule intakes, appointments and meetings   
  • Complete all intake documentation 
  • Source information used for programming, appointments, meetings and other correspondence
  • Enter and track client data and client information changes
  • Act as the point of contact for internal and external clients, partners and stakeholders
  • Perform general office duties and clerical work such as filing and copying and provide administrative support to leadership team
  • Assist team with programming requirements
  • Comply with the regulations and policies of The Nightingale Centre 


To take on the role of Administrative Assistant, you must have: 

  • A minimum of two years’ experience in patient/client intake or business administration
  • Proficient in Microsoft Office and Google Workspace
  • Strong organizational skills and attention to detail
  • A professional and compassionate customer service attitude
  • A creative approach with a can-do attitude
  • Effective problem solving and time management skills
  • Great oral and written communication and interpersonal skills
  • Computer literacy
  • Ability to work in a fast paced environment
  • Local to the Guelph-Wellington area is an asset

To Apply:

If this sounds like you, we hope you’ll consider joining us. To apply, send your cover letter, outlining how your expertise fits the skill sets outlined above, and your resume to and by November 1, 2022. 

The Nightingale Centre for Grieving Children, Youth, and Families is committed to employment equity, diversity, and inclusion in the workplace. In accordance with provincial regulations, upon request, support will be provided for accommodations throughout the recruitment, selection, and assessment process.

We thank all who apply.